HR, Payroll Facilities Advisor
Truphone, Poland

Main Purpose of the Role

The role provides an opportunity to work within a high performing Global HR team and the local management teams in our Warsaw office. The role has three elements:

1. Working closely with HR Business Partners and other key stakeholders to provide a first-class service supporting all aspects of employee needs and associated compliance requirements in the polish office.
2. Providing a first-class payroll and HR data support service, developing and maintain effective supplier relationships with external Bureau providers.
3. Supporting the business and local management teams to ensure the smooth day to day running of all elements of the office.

Requirements

Key Responsibilities

• Proactively partnering and supporting the HR Business Partners to drive and deliver operational excellence, in all our existing and future core HR processes and services.
• Responsible for managing the international payrolls for Poland, Germany, Netherlands, France, Spain amp; USA, and potentially other countries; through implementation of the payroll and management of the relationship with each in country bureaus ensuring a high level of service and output is achieved.
• Supporting the management and administration of the various company benefits for Poland, Germany, Netherlands, France, Spain amp; USA, and potentially other countries, being the first point of contact and supporting the company’s benefit process and information to internal and external customers.
• Administering and recommending improvements to HR and/or recruitment core processes, services and systems through the employee life cycle using core HR systems for employees
• Administering the on-boarding process for issuing offer letters and contracts; ensuring all required information is received; referencing; working closely with stakeholders across the business.
• Assist with the HR induction with all new joiners, including payroll paperwork, and help administer induction events.
• Smooth day to day running of all elements of the office and acting as main point of reference for all administrative requirements, including: -
  • Monitoring and ensuring all compliance amp; safety standards are being met
  • Dealing with all maintenance issues
  • Ordering and maintaining general office supplies
  • Processing all PO’s and invoices and statements for payment

Skills and Experience Required:

• Proven experience in providing HR/Facilities support including benefit and HR data advice and services in a multinational environment.
• Previous experience in working with HR Systems is essential.
• Payroll administration experience is essential.
• Excellent communication skills in Polish amp; English, both verbal and written is essential.
• Confident administration and technical skills - Microsoft Office at proficient level is essential.
• Strong numerical capability with a high level of accuracy and attention to detail is essential
• Experience of using complex MS Excel formulas to handle large data sets is desirable.
• Strong analytical, problem-solving, and reporting skills are desirable
• Proven experience of managing Reward/Performance data is desirable.
• A flexible approach to work and being able to deliver multiple tasks within a fast-paced environment will be key to the success of this role.
• Dynamic personality, with a high level of energy, enthusiasm, and commitment,
• The role requires very strong attention to detail while updating and managing data across systems, databases, and spreadsheets.
• Ability to 'get stuck in’; ability to follow processes; able to multi-task always; challenge back when needed and prioritise your work.
• Committed, resilient, and a hardworking, proactive amp; positive approach.

Job Rewards and Benefits