About the Role
Reporting into the AP Team Leader, the primary responsibility of the AP Specialist is to ensure that the processing of supplier invoices is carried out as per company policy and right first-time approach.
The AP Specialist will manage a portfolio of supplier accounts to the expected standard of supplier experience and liaise with THG internal stakeholders providing top class customer service level and ensuring that the suppliers accounts are always up to date.
The AP Specialist acts as a subject matter expert and point of reference for activities or issues related to Supplier Invoices and ensures that related processes are executed in line with the Group procedures and according to the internal and external audit requirements.
Scope of duties
- Manage a designated portfolio of supplier accounts
- Ensure invoices for your designated portfolio are received and recorded in a timely manner via our external data capture system (CD) or via exceptional manual processing
- Manage CD validations and exceptions via online portal
- Manage 3-way match processes using relevant databases and accounting system (Sage)
- Research and resolve invoice discrepancies and issues working with the supplier and internal stakeholders requesting credit notes or raising internal debit notes as and when required
- Reconcile supplier accounts on a regular basis using agreed templates (monthly/bi-monthly as a minimum)
- Request any missing supplier documents and ensure process is followed to have these captured in the system
- Resolve supplier payment disputes/short payments
- Ensure all invoices, credit notes and payments are allocated correctly on both supplier’s statement and our system
- Monitor unposted invoices report for your designated portfolio of suppliers
- Ensure debit balances for your portfolio of suppliers are reviewed, investigated and actioned to be within agreed KPIs
- Take part in divisional finance and internal stakeholder weekly meetings
- Develop and maintain excellent working relationships with all relevant internal and external stakeholders
- Identify recurring issues and potential room for improvement within current processes
Requirements
- Finance related professional qualifications or at least 1 years’ experience within a similar role
- Fluent Polish and English is a must
- Knowledge of MS Office, Excel proficient
- Sage or any other ERP systems knowledge
- Maintaining a can do, positive attitude with a focus on high level internal and external customer service
Benefits
- Benefit package (Multisport card, medical care, subsidized meals in the employee canteen, discounts for THG products)
- Opportunity for professional development, also within The Hut Group
- Opportunity to co-create a brand-new investment in Poland, third in The Hut Group
- Work in an experienced, motivated team of people who value mutual relations and knowledge sharing