Events Manager (20 day Project)
Zinc Network, Poland
Job Description
Introducing Zinc Network
Zinc Network is an ISO certified business dedicated to meaningful, measurable change. Zinc conceptualises and creates programs, interventions, and strategic communications campaigns around some of the world’s most complex problems from disinformation to extremism, media capture to authoritarianism.
We are headquartered in London with offices in Washington, D.C., Tbilisi, and Warsaw with 80+ team members from diverse professional and cultural backgrounds. Zinc works with a broad range of governmental, NGO, and private sector clients, including the UK Home Office (HO); the UK Foreign, Commonwealth and Development Office (FCDO); the United States Agency for International Development (USAID); the U.S. Department of State (DOS); UN agencies and missions; and foundations.
Outline of the job
We are seeking a highly motivated and experienced Events Manager to join our dynamic team. The ideal candidate will be a strategic thinker with exceptional organisational and interpersonal skills, capable of planning and executing 2 events (one in Warsaw and one in Bratislava).
The Events Manager will be based in Warsaw and will work remotely or from our Warsaw office.
What you’ll be doing
Event Planning and Execution:
· Plan, organise, and execute 2 events which are conferences/seminars
· Develop and manage detailed event timelines, budgets, and logistics to ensure all aspects of events run smoothly.
· Coordinate with suppliers, and other external partners to secure necessary resources and services.
· Oversee the branding for the events.
· Be the primary point of contact during the events.
Relationship Management:
· Collaborate closely with the Zinc team to understand the event objectives and preferences.
· Provide regular updates and maintain open communication with the Zinc team throughout the planning process to ensure we are delivering against the briefs.
Venue Selection and Negotiation:
· Identify suitable venues for the events based on project requirements and budget constraints.
· Negotiate contracts and agreements with venues, catering services, and other event-related vendors.
Budget Management:
· Develop and manage event budgets, ensuring tight budget management and costs are controlled.
· Track expenses, provide regular financial updates, and identify areas for cost savings.
Requirements
· Proven experience as an Event Manager or in a similar role.
· Strong organisational and multitasking abilities.
· Excellent communication and interpersonal skills.
· Ability to work under pressure and meet tight deadlines.
· Creativity and attention to detail.
Area of Selection
We’re committed to hiring a diverse workforce from different professional and cultural backgrounds, and to that end we encourage a variety of people to apply to join our company to represent the diverse range of subjects associated with our projects.
Conditions of Employment
Candidates who receive a job offer will be required to:
· Disclose any previous disciplinary action against them resulting from a substantiated safeguarding (including any breaches involving trafficking- related activities) or workplace investigation.
· Undergo background checks including employment verification, sexual offender registry (as available), identity confirmation, and anti-terrorism vetting.
How to apply
Please include a cover letter stating how you meet each of the requirements.
If you require an accommodation to be made at any point throughout the recruitment process, please advise us when contacted.